Request for Quotation

Request Date: August 12, 2025.

This is a request for Open Market Pricing for Dell Laptops.

A fixed price award from this RFQ will be made based on the lowest priced, technically acceptable offer. Because the court has an embedded base of monitors, it has requested a specific brand and model. Payment terms will be considered NET 30 unless more favorable terms are offered.

The quote should include the company name, the DUNS number or UEI (if applicable), and the discount terms, if other than NET 30.

Delivery will be to: U.S. District Court, District of New Hampshire, 55 Pleasant St, Rm 110, Concord, NH 03301. All items should be quoted as a fixed price and F.O.B. Destination.

Quotes will be accepted until close of business on August 29, 2025.

Please email your quote to Erin Callahan at erin_callahan@nhd.uscourts.gov. Questions concerning this RFQ should be addressed to Erin Callahan at erin_callahan@nhd.uscourts.gov or (603) 226-7781.

TERMS AND CONDITIONS

The following judiciary terms and conditions are incorporated into this request and will be included in the resulting order.

SOLICITATION PROVISIONS

Provision 3-5, Taxpayer Identification and Other Offeror Information (APR 2011)(a) Definitions.  "Taxpayer Identification (TIN)," as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a social security number or an employer identification number.

(b)  All offerors shall submit the information required in paragraphs (d) and (e) of this provision to comply with debt collection requirements of 31 U.S.C. §§ 7701(c) and 3325(d), reporting requirements of 26 U.S.C. §§ 6041, 6041A, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c)  The TIN may be used by the government to collect and report on any delinquent amounts arising out of the offeror's relationship with the government (31 U.S.C. § 7701(c)(3)). If the resulting contract is subject to payment recording requirements, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d)  Taxpayer Identification Number (TIN): ______________________________

[  ]  TIN has been applied for.

[  ]  TIN is not required, because:

[  ]  Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[  ]  Offeror is an agency or instrumentality of a foreign government;

[  ]  Offeror is an agency or instrumentality of the federal government.

(e)  Type of Organization:

[  ]  sole proprietorship;

[  ]  partnership;

[  ]  corporate entity (not tax-exempt);

[  ]  corporate entity (tax-exempt);

[  ]  government entity (federal, state or local);

[  ]  foreign government;

[  ]  international organization per 26 CFR 1.6049-4;

[  ]  other

(f)  Contractor representations. The offeror represents as part of its offer that it is [___], is not [___] 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group(s) below:

[  ]  Women Owned Business

[  ]  Minority Owned Business (if selected then one sub-type is required)

[  ]  Black American Owned

[  ]  Hispanic American Owned

[  ]  Native American Owned (American Indians, Eskimos, Aleuts, or Native Hawaiians)

[  ]  Asian-Pacific American Owned (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru)

[  ]  Subcontinent Asian (Asian-Indian) American Owned (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal)

[  ]  Individual/concern, other than one of the preceding.

(end)

Provision B-1, Solicitation Provisions Incorporated by Reference (SEP 2010)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx.

(end)

The following provisions marked with an ‘X’ are incorporated by reference:

CONTRACT CLAUSES

Applicable to both the solicitation and contract

Clause 7-10, Contractor Representative (JAN 2003)

(a) The contractor's representative to be contacted for all contract administration matters is as follows (contractor complete the information):

Name:

Address:

Telephone:

E-mail:

Fax:

(b) The contractor's representative shall act as the central point of contact with the judiciary, shall be responsible for all contract administration issues relative to this contract, and shall have full authority to act for and legally bind the contractor on all such issues.

(end)

Clause B-5, Clauses Incorporated by Reference (SEP 2010)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx.

(end)

The following clauses marked with an ‘X’ are incorporated by reference: